Refit season is a crucial time to be properly managed when it comes to superyacht. Whether itās for rehaul, repairs or upgrades under a TPA regime, refit is something that every owner, captain and crew will experience at some point. To be prepared for this, Evolution brings you ways to plan your refit without hassle.
When planning your refit season, it is important to be well sorted in terms of timing, as well as finding the right shipyard that meets your expectations. Understanding the main objectives of your refit so that itās completed on time will help you steer the course, as long as you allocate the relevant work and have an accepted budget. To be a pro, Evolution brings you 5 keys to make your refit more than successful!
- Organization is key: Defining the main objectives of the renovation is essential to staying on track. Schedule planned maintenance in time, prepare detailed specifications, and you can even create a work schedule. It is good to set up meetings to align all parties involved in the project to ensure fluidity between them. A well-planned and executed timeline can reduce costs and allow for a greater reliance on meeting deadlines.
- Managing finances efficiently: The refit budget is often a controversial aspect of the project. Clarify any issues between shipowners, shipyards, masters, and project managers to avoid differences of opinion when approving the project. To ensure a reasonable budget and that all parties agree, determine the parameters of the project with a clear vision, make sure that all possible costs are considered, collect quotes from competitors (if possible) and make sure that the contracted parties understand the requirements. To avoid hidden costs and last-minute expenses, itās always good to have a āback-upā budget in case plans deviate from what was planned. Additionally, refits carried out under TPA regime benefit from VAT exemption, making it crucial to factor in these fiscal benefits when planning the budget.
- Ensuring communication and coordination: Communication between parties is critical and fundamental throughout the refit process. This is why maintaining good communication with the team can prevent errors, delays or misunderstandings, not only in the planning process but also as the work progresses. Fostering optimal communication between the various parties will ensure that projects move forward efficiently, misunderstandings are avoided, and changes can be made as needed.
- Allocation of responsibilities: Establish decision-makers and be sure to proactively manage human resources and define work requirements along with deadlines. It is important to have clear objectives, deadlines and contingencies. Having a professional team with experienced contractors and a dedicated project management team is essential to ensure success, especially then dealing with the complex requirements and coordinating with shipyards.
- Focus on quality and maintenance: Prioritize the quality of the work performed and ensure that the required maintenance standards are met. Ensure that the work adheres to the highest standard expected in the superyacht industry with specialized contractors.
With over 500 successful TPAs managed, Evolution Yacht Agents stands out as a leading Authorized Economic Operator (AEO) in the superyacht industry. Our expertise as a registered Customs Agent, combined with years of experience, positions us perfectly to navigate the complexities of Customs procedures. We have established strong relationships with local Customs offices, enabling us to effectively support and advise crew members, management, and contractors throughout the entire process. Our goal is to ensure full compliance with current Spanish Fiscal and Customs regulations.
For expert assistance with TPA nd other Customs inquiries, our team is here to help. Contact us at tpa@evolutionagents.com.